Job title: Executive Assistant – NEW YORK, NY

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Company: Liberty Bank

Job description: Job Title

Executive Assistant

Job ID

27662860

Location

NEW YORK, NY 10018-3011

Other Location

Description

Executive Assistant

About the organization:
The Opportunity Agenda builds the public imagination and cultural will to challenge white supremacy. We advance narratives that support opportunity for all and work in community with partners to overcome opposition narratives that exclude and divide us. With an over 15-year legacy of leadership in the fields of narrative and cultural strategies, we increase the skills and reach of thousands of social justice influencers with trainings, convenings, partnerships, tools, and research.

At this exciting moment of expansion, The Opportunity Agenda is seeking innovators to join our community of highly experienced practitioners from diverse backgrounds and perspectives to take our impact to the next level. Join us!

To learn more about The Opportunity Agenda, go to our website at .

What you will do:
The Opportunity Agenda is looking for a well-organized Executive Assistant to provide support for our Chief Operations Officer and Director of Finance. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.

As the Executive Assistant, you will be primarily responsible for ensuring that the daily operations of the Chief Operations Officer (COO) and Director of Finance are seamless. This includes, but is not limited to, handling confidential information, consulting on administrative issues, interdepartmental coordination, internal/external communications, project coordination, logistics and schedule management, bookkeeping and minor accounting.

This is a hybrid-based role which requires a combination of remote and periodic in-office work in the New York City headquarters office.

You should have:

• 3+ years related experience
• Bachelor’s degree in a related field or equivalent experience preferred
• Demonstrated experience handling confidential information
• Experience in managing multiple levels of detail in logistics, administration and quality control is essential.
• Commitment to the mission, vision and values of The Opportunity Agenda
• Must have proven bookkeeping and light accounting experience.
• Nonprofit experience a plus
• Familiarity with HRIS systems a plus
• Must be proactive and self-directed
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality of classified and sensitive information
• Ability to manage multiple priorities and tasks.
• Excellent time management skills with a proven ability to meet deadlines.
• Expertise with scheduling and maintaining calendars.
• Strong interpersonal, decision making, customer service, analytic, problem-solving, and organizational skills.
• Ability to work independently and in a team environment.
• Ability to communicate with all roles and levels with tact and diplomacy
• Proficiency in various office software and hardware such as HRIS and financial systems, Outlook and Microsoft Office suite, A/V technology, Zoom, etc.
• Covid-19 vaccination or approved exemption is required to work in the office

We provide for you:
The Opportunity Agenda values its employees’ time and efforts. The final salary for this position will be determined based on experience and skills. Medical and dental insurance are provided as well as short-term disability, flexible spending, and 401k accounts including employer matching of contributions. Generous holiday and vacation package.

Plus, the organization works to maintain the best possible environment for its employees, where people can learn and grow with the company. It strives to provide a collaborative environment where each person feels encouraged to contribute to their processes, decisions, planning and culture.

Your Responsibilities will include:
Executive Support

• Support the COO in managing email, analyzing and prioritizing items for attention, responding autonomously as appropriate and managing issues
• Work independently, and collaboratively, on special short and long-term projects
• Follow up with leadership, staff and colleagues to ensure deadlines are met.
• Handle all logistics needed for team meetings
• Draft and file meeting prep documents, agendas, notes, minutes, and follow up correspondence.
• Manage the calendars of the COO and Director of Finance. Setting up and confirming meetings.
• Create and manage travel arrangements for COO and Director of Finance such as booking flights, cars, and hotel reservations.
• Create and maintain filing systems, both electronic and physical
• Assist with maintaining organization’s SharePoint drive (files/folders)
• Collaborate with other Executive Assistants on administrative projects
• Exhibit polite and professional communication via phone, e-mail, and mail.
• Manage incoming mail/packages/deliveries for COO and Director of Finance
• Function as an integral member of, and main point of contact with for, department.
• Answer telephones, take messages, or transfer calls to appropriate individuals.
• Learn to operate new office technologies as they are developed and implemented

Financial Support

• Prepare and organize finance reports as required
• Reconcile COO and Finance Director’s credit card expenses to ensure organizational compliance
• Assist with tracking/monitoring accounts payables/receivables to ensure general ledger’s accuracy.
• Incumbent will be expected to participate in professional development to stay abreast of best practices in the field

Other duties and responsibilities:

• Participate in organizational projects as needed
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee in this role. Duties, responsibilities, and activities may change at any time with or without notice.
• Other duties assigned

Our client is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.

Expected salary:

Location: New York City, NY

Job date: Tue, 21 Jun 2022 06:55:54 GMT

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