Job title: Administrative Coordinator – NEW YORK, NY

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Company: Liberty Bank

Job description: Job Title

Administrative Coordinator

Job ID

27663815

Location

NEW YORK, NY 10018-3011

Other Location

Description

Administrative Coordinator (HR/Operations)

About the organization:
The Opportunity Agenda builds the public imagination and cultural will to challenge white supremacy. We advance narratives that support opportunity for all and work in community with partners to overcome opposition narratives that exclude and divide us. With an over 15-year legacy of leadership in the fields of narrative and cultural strategies, we increase the skills and reach of thousands of social justice influencers with trainings, convenings, partnerships, tools, and research.

At this exciting moment of expansion, The Opportunity Agenda is seeking innovators to join our community of highly experienced practitioners from diverse backgrounds and perspectives to take our impact to the next level. Join us!

To learn more about The Opportunity Agenda, go to our website at .

What you will do:
As the Administrative Coordinator, you manage tasks related to all aspects of the organization’s HR and Operations functions including office services, finance, human resources, and information technology. You will work closely with the Human Resources Manager and Operations Manager to ensure organizational compliance, including record-keeping, file maintenance and HRIS entry. This is a hybrid-based role which requires a combination of remote and periodic in-office work in the New York City headquarters office.

You should have:

• Experience in office management/administrative roles
• 5 years related experience required.
• Associate degree in Human Resources or related field and/or equivalent experience a plus
• Excellent organizational skills and attention to detail.
• Must be proactive and self-directed.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality of classified and sensitive information.
• Ability to manage multiple priorities and tasks.
• Excellent time management skills with a proven ability to meet deadlines.
• Expertise with scheduling and maintaining calendars.
• Strong interpersonal, decision making, customer service, analytic, problem-solving, and organizational skills.
• Ability to work independently and in a team environment.
• Ability to communicate with all roles and levels with tact and diplomacy.
• Proficiency in various office software and hardware such as HRIS and financial systems, Outlook and Microsoft Office suite, A/V technology, Zoom, etc.
• Working understanding of human resources and operations principles, practices, and procedures.
• Excellent analytic and problem-solving skills with the ability to take a thoughtful approach to addressing challenges.
• Covid-19 vaccination or approved exemption is required to work in the office

We provide for you:
The Opportunity Agenda values its employees’ time and efforts. The final salary for this position will be determined based on experience and skills. Medical and dental insurance are provided as well as short-term disability, flexible spending, and 401k accounts including employer matching of contributions. Generous holiday and vacation package.

Plus, the organization works to maintain the best possible environment for its employees, where people can learn and grow with the company. It strives to provide a collaborative environment where each person feels encouraged to contribute to their processes, decisions, planning and culture.

Your Responsibilities as the Administrative Coordinator (HR/Operations) will include:

• Provide exceptional support on a range of HR and Operation issues to staff and other internal stakeholders, communicating quickly, effectively, and efficiently in accordance with internal systems and processes.
• Support the development of, and adherence to, and communications of HR and Operations policies and procedures.
• May supervise and guide departmental interns.

Human Resources

• Coordinate support with systems, processes and ad hoc projects associated with the employee lifecycle and personnel initiatives/programs, including, but not limited to recruitment activities, onboarding, benefits, timekeeping, compensation, trainings, performance reviews, compliance, offboarding, etc.
• Act as point of contact for staff, Insperity (organization’s PEO), vendors and other external entities. Liaising as necessary.
• Conduct audits on timecards, payroll, benefits and other HR programs. Recommend corrective action where necessary.
• Coordinate proper posting and organization of Labor Law documentation.
• Provide updates and maintenance to employee HRIS databases.
• Compile, prepare and analyze reports and documents pertaining to personnel activities.
• Ensure all employee records are filed correctly and kept confidential.
• Ensure all finalized job descriptions and other templates have uniform format.
• Assist and/or prepare correspondence as necessary.
• Perform other related duties as assigned.

Operations

• Support processes associated with facilities, technology, accounts receivables, accounts payables.
• Participate in expense reporting, budget prep and tracking for admin, HR, Operations, and IT.
• Participate in the general credit card reconciliation process.
• Monitor and anticipate needs. Make recommendations accordingly.
• Coordinate and track equipment, technology and other organizational assets.
• Coordinate office supply purchases.
• Organize and monitor department’s SharePoint drive (files/folders).
• Assist with the greeting and directing of authorized guests, restricting unauthorized access.
• Collaborate on event planning projects.
• Perform other related duties as assigned.

Our client is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.

Expected salary:

Location: New York City, NY

Job date: Tue, 21 Jun 2022 07:11:24 GMT

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